PO sheet is a Purchase order sheet generated by the customer/buyer for their vendor/ supplier with all information like quantity, unit price, total lot price, purchase order number. A PO sheet is the most important document to handle garments export orders and shipments. After confirming the order, the buyer issue PO for their vendor. PO sheet contains all necessary information on a specific order lot, need for all departments. Merchandiser does every task following a PO sheet from raw material booking to packing list submission and export documentation. PO sheet needs from order confirmation to shipment. Hope this article will give a clear idea of the Garments buyer purchase order (PO) sheet.
- Purchase order number/ PO Number- The PO number is fixed by customers themselves.
- Size breakdown with order quantity
- Lot wise Order Quantity
- Shipment Date of Exporter port/ ETD (Estimated date of departure)
- ETA- Estimated date of arrival, the date customer may receive goods in their port.
- Penalty if a supplier fails to give on-time shipment
- Product Unit Cost- FOB
- Total Cost of that PO
- Factory Name
- Vendor/Supplier Name
- Shipping Address
- Overseas Port Reach Date
- Sourcing Agent
- Shipment Terms
- PO Issue Date- The date buyer generated PO.
- LC Number
- Fabric Supplier Name and Code
- Fabric Content- Percentage of cotton, lycra. Fabrics GSM.
- Exit country port
- Quantity per case
- Trims and Accessories cost- All BOM cost has in some buyers' PO sheets.
- Product Category
- Season- There is a 3/4 season of a year.
- Description- Buyer sets product description from a commercial point of view, as its marketing policy.
- Goods Description
- Size-wise Order Quantity
- Packing Type: Solid or Assort
- Transaction Policy
- Payment Terms- The signed agreement between Buyer and Garments supplier, Payment terms will be net 40/60/90 days after the Buyer's receipt of a PO product.
- Necessary Instruction
- Terms and Conditions- If there is any manufacturing agreement between buyer and vendor.
- Over-ship Tolerance- The quantity a vendor can ship more than the order
- Under-ship Tolerance- The quantity a vendor can ship is less than an order.
Purchase order number/ PO Number
A PO number that follows both buyer and vendor for tracking
and execution. Every PO generates with a PO number, PO provided by the customer. Customers receive, track, and pay against PO numbers.
Size breakdown with order quantity
Most important information need for merchandiser, warehouse,
cutting, sewing, and packing to cut, sew, and pack PO sheet wise. So size
breakdown and size-wise order.
Lot wise Order Quantity
A total quantity of an individual PO or lot. Some buyers have different colors in order, so they make color-wise PO sheets keeping the same PO number.
Shipment Date of Exporter port
The shipment date is an important thing that tells us the PO sheet. If
the shipment date change, the PO sheet is also updated as well.
Pack Type: - Solid or
Assort
PO sheet shows a type of pack that needs to do for a specific
PO. It can be a solid pack or assort if solid pack how many pieces per SKU if assort then how many quantities in a per carton which size includes or
excludes here.
Penalty if the supplier
fails to give on-time shipment
If a maker cannot meet buyer delivery/ shipment date, they have to ship by air at its own cost. There is some alternative penalty, sometimes a buyer wants commission on a product.
Other information in PO Sheet:
All information in the PO sheet is very important as it has order and shipment related all details information. PO is needed for merchandising team, planning team, GPQ team, buyer QC and others.